A Privacy Notice sets out what information we hold about you, why we hold it, how we protect it whilst we provide you with the service you have requested from us, and your rights under the general Data Protection Regulation (GDPR) and the Data Protection Act 2018 (DPA). In publishing this Notice the Council clearly acknowledges its responsibilities under that legislation.
Wendens Ambo Parish Council considers the security of your personal data a high priority and will only use the information it holds about you for the purpose that you supplied it for, or as permitted by law. It will only collect the minimum necessary information to provide you with the requested service.
This means any information related to an identified or identifiable natural living person (known as the “data subject”). The Data Controller determines the purposes and means of processing personal data.
Wendens Ambo Parish Council is a Data Controller and is registered with the Information Commissioner’s Office. The Council only holds low level data about individuals, such as names, addresses, email addresses and telephone numbers. This is usually obtained when you ask us for information or to provide a service, or when you wish to express your views on something taking place within the community. We will only collect and process the information we need.
We have the right to process information under the legislation only where we have a proper reason to do so; these can include:
GDPR Article 5 requires us to ensure that personal data is:
All personal information provided by you is held securely and confidentially both in electronic and hard copy format in the Parish Office.
The legislation provides that personal data will only be retained whilst:
In practice nearly all the personal information supplied to Wendens Ambo Parish Council will be at the discretion of the data subject, and therefore the right to withdraw consent will apply (see below).
GDPR and the DPA 2018 include the following rights:
Data supplied by you helps the Council to make decisions in respect of the facilities it provides for the community, and assists the Council in feeding back local opinion to other parts of local and central government; e.g. in respect of planning and development matters, as well as enabling us to answer and respond positively to your questions and concerns. If you choose not to supply data, it may delay or prevent us from fulfilling our role of representing the community of Wendens Ambo.